Oneness Project Trustee Council

Meeting Minutes
November 12 - 13, 2005
Common Ground Center, Hamilton, Montana

 

Present: Jerry Fries, Tony Rasch, Phil Noterman, Linda Lindsay, Narayan Eric Waldman, Jaya Sheila Lindquist, Steve Gray; Staff present: Munir Peter Reynolds; Shahar Solander. Guest: Mansur Richard Conviser.

The meeting convened at 8:30 am with dance and a check-in process. Peter Reynolds was selected as meeting facilitator; Jaya as deep listening coach.  Poem read by Jerry: “A Ritual to Read to Each Other,” by William Stafford. Agenda item numbers are given in the bold headings below:

A1) May 2005 Meeting Minutes

The board by consensus approved the minutes from the May 2005 board meeting as sent out.

E2) Trustee in Training Policy

Jerry moved to adopt and Tony seconded the Trustee in Training Policy drafted by Human Resources, with the addition of a clause providing for the withdrawal of T in T status by the board. Passed by Consensus

The full policy appears item 1 in the appendix to these minutes. The TC adopted by email the following withdrawal clause following the TC meeting:

“d. OP, upon consensual agreement of the trustees, may withdraw the T-in-T status by notifying the nominee of such intention.  The Executive Director and/or the Human Resource Committee Chair will give this notification.”

E5) Sheila Lindquist as Trustee in Training

Jerry moved that Jaya Sheila Lindquist be voted in as a Trustee in Training to the OP Board. Tony seconded and the measure was passed by Consensus.

B1&2 Financial Report

Tony presented the FY 2005 budget report, noting that OP has stayed within the budget established last fall.  OP budgeted for an 8% return on investments and has seen 7.8% after first ten months. Peter noted that youth programs at Lava are likely to come in over budget. 

Tony then presented the proposed 2006 OP budget compiled from the budget figures submitted by committee chairs and staff. The 2006 budget includes total projected revenue of $213,000 and expenditures of $208,000. Narayan noted that OP’s investment principle will decline in value over time unless OP continues to provide for investment growth. Tony said that OP will need to determine exactly what our gains/expenses are to compute the appropriate COLA (Cost of Living Allowance) to hold back each year.  Jerry reminded the board that Human Resources is waiting for specific figures for the proposed Health Insurance for employees in order for these figures to be added to the budget. The TC by consensus decided to approve each section of the budget as the appropriate committee report was presented.  The 2006 budget as amended and approved appears in Appendix 4 of these minutes.

C1 Grants Committee

Peter gave an overview of the 12 applications submitted to the OP project grants program in the Fall 2005 grant round and answered questions about the decision on specific applications. He thanked the committee for their work on a challenging group of proposals. Jerry moved and Linda seconded that the TC approve Grants Committee’s recommendations, as follows:
 

Fall 2005 Project Grants

 

 

 

Project Title

Applicant

Use(s) of grant

Amount Approved

Art for Peace

FUNDAÇÃO TERRA MIRIM

Honoraria, transportation, food, workshop materials to establish youth program using the DUP in Brazil

$4,500

Czech Dance Camp 2006

Dana Jirkalova

Honoraria, travel for camp presentation

$1,600

Dance, Walk and Spiritual Voice Retreat

Silje Devi Seppik

Partial travel and honoraria for Saadi for Estonian DUP retreat

$1,500

Dances of Universal Wisdom 2006

INTEGRIA Center

Travel expense and facilitators fees for Kaka Wera and Anahata Iradah to present a workshop in Brazil

$2,750

First South American Gathering

José Chiriboga

To support DUP representatives travel from 7 countries for DUP networking/planning meeting in South America

$5,000

Global Inspiration Conference Dances Project

JoAnn Lowell

Honoraria, travel and tent rental for DUP to be presented in Nelson, BC as part of large breath-work conference.

$2,500

In the Garden of Holy Wisdom

Hannah

Travel for Saadi to Oceana to present a variety of retreats and trainings over a 6 week period

$4,000

INDUP European Development Workshop 2006

Michael Stoeckel

Bursaries for delegates and participants from soft currency countries to attend European DUP planning conference

$2,000

Russian Sufi Camp 2006

Illona Vorslav

Travel/honoraria for Shabda Kahn and Gita Onnen to attend 2006 camp

$3,000

Sufi Sesshin 2006

Golden Gate Sufi Circle

10 youth scholarships for the 2006 Sufi Sesshin

$2,000

 

 

TOTAL

 =SUM(ABOVE) $28,850.00

 

Jerry thanked the grants committee for their work.  Jerry’s no longer a member and has recruited Haqqikah to replace him, however it appears her health concerns will not allow her to continue to serve.

C2 Tithing Proposal

Peter presented the Grants Committee’s amended proposal for allocation of OP’s tithe from endowment revenues:

“That Oneness Project allocates the 10% tithe (less 10% COLA) from FY 2005 endowment earnings according to the following formula: 75% to INDUP and 25% to PW-DUPNA. This tithe will be given in early 2006.  The portion allocated to INDUP will be given with the suggestion that INDUP allocate this support among Peaceworks Publications, INDUP’s bursary program, administrative overhead, administrative support to the MTG, and any support to dance network co-founders Saadi Neil-Douglas-Klotz and Tasnim Fernandez for their ongoing MTG work. The TC will annually review its policy on allocation of tithe resources at its autumn meeting until such time that the TC enacts a firm, annual policy for tithe allocation. OP will request periodic financial and program reports from INDUP and PW-DUPNA.”

Peter noted that the effect of the proposal will be to give emphasis to INDUP as the international body stewarding the furtherance and development of the DUP worldwide, including deciding how much money to allocate to Peaceworks Pubs. INDUP goals are in line with OP, so we have a stake in helping them develop and progress. Their program is similar to our grant program, but on a smaller basis, so this will serve others too. Mansur Conviser noted that INDUP has considered increasing the amount they request from each region, so this measure will be helpful to poorer regions. Phil moved and Tony seconded that proposal be approved and the measure was approved by consensus. Jerry chided the committee for not rewriting the proposal in time for the deadline that falls two weeks prior to the TC meeting. It was noted the language in the policy manual seems to exempt the grants committee from this policy, but an effort will be made next time to bring all but the grant recommendations to the TC at the two week deadline.

C3  Micro-grant Proposal

Peter presented the Micro-grant proposal:

“Oneness Project will allocate $3,000 for a Micro-grants program in 2006. The program will be evaluated for effectiveness at the end of 2006 and the TC will decide whether to continue it. The funds for Micro-grants will come from Endowment revenues and will be budgeted according to the formulas currently used to compute available funds. The Micro-grants guidelines will be added to the OP Policy manual and to the web site.” Peter said that this program would enable OP to assist projects with smaller grant amounts in a timely manner with minimal administrative time. Micro-grants would be given on the Chair and Executive Director’s approval. Linda moved to accept and later accepted a change to amend the amount to $3,000.  Narayan seconded and the measure was accepted by consensus.

C4 NA Dance Booklet

Peter reviewed the background on this proposal. The grants committee discussed it and does not recommend funding it. The proposal raised questions regarding the need for holding a special event for this purpose and encouraged NA to go forward with the dance booklet project in a manner in which they see fit. Narayan noted that the next Wilderness Camp will have an aspect of new dance creation and could be a venue

for this. Mansur reported that NA will meet at his house in the spring 2006, and he would like to continue with booklet project and possibly use Common Ground for a workshop while the NA members are here.

C5 Outreach—changed to Travel Fund

“Proposal – That Oneness Project create in 2006 a travel fund for Narayan to provide DUP programs. The budget for 2006 will be $3,000.”  Phil moved to accept and Linda second. Peter noted that the C5 proposal, as amended by the Grants Committee, is to support dance events that Narayan presents that are not trainings in Russia and elsewhere. DLT events will continue to go through OP’s DLT program. Discussion followed. Jerry expressed some concern of the appearance of favoritism. It was noted that travel of the Chair and other TC members provide important promotion of OP programs. Narayan noted that he provides as much DUP work as possible while on his trips. At least 16 hours of outreach will happen on this trip—hence the request for $500 to cover 1/3 of travel expense. Proposal passed by consensus.

B2 Grants Committee Budget 2006

Tony and Peter noted that the grants budget should be amended, taking $1000 from Project Grants and moving that to Micro-grants. Grants Administration is funded out of General Fund. Peter said that Nuria is now paid for two hours per grant ($30) for DLT Administration. The DLT program requires mentors and presenters to submit a pre-application for 2006 to assist OP with budgeting for this program. Tony moved to accept the Grants Committee Budget for 2006 as amended. Linda seconded and passed by consensus.

Dance!

G2 Youth Committee, 2006 Events Report

Peter spoke of the need to restructure the events and youth committees and to look for volunteers to be involved. OP plans major new programming with youth next year, including a youth camp concurrent with WDC 2006. 

E7 TC Training with Nancy Stetter

The board entered into a two-hour training with Nancy using the Awareness Process and discussion of a plan for each member to invite 4 other members to evaluate them. Jerry moved that OP follow through with the May evaluation process wherein each member will invite four other members to evaluate him/her. Linda seconded and the proposal was passed by a consensus of those present. (Susan, Patsy and Ellen not present)

D1 Camp Support Proposal

Under Committee Job Descriptions for Events Committee (page 9, Policy Manual) change current language:

From:  “Policy- In general, Oneness Project events will be planned to break even financially, unless conceived specifically as an outreach or groundbreaking program and approved in advance by the Trustee Council.”

To:       “Policy- In general, Oneness Project events may be supplemented by as much as $1500.00 for weekend events and $10,000.00 for week long events. Each camp budget will be approved in advance by the Trustee Council.” Narayan moved we accept change to policy and Phil seconded. Proposal approved by consensus.

D2 Marsh House Events

Linda reported that following the successful OP event held at the Marsh House on Whidbey in the fall, the owner is now willing to allow future OP events in the immediate future. A Marsh House event with Muiz Brinkerhoff is being planned for March 2006.

D4 Spiritual Director

Linda reported that the Events Committee is recommending that the WDC title be changed to “Camp Director.” Linda will follow up with recommendations on the Camp Director job description and the CD’s relationship to the OP Events Committee.

D3 Community Building Workshops

Peter described the “Building Dance Communities” day that was held at Common Ground in September.  Discussion followed regarding the need for such workshops elsewhere. Jerry noted that it would be good to offer such programs in places where the dance groups are not doing well. Mansur said that such a workshop would be of great benefit to DC area.  Peter will follow up on the possibility of organizing a Community Building Workshop in the northeastern US in 2006.

Tony proposed accepting the Events Committee budget with the change of Narayan DUP travel budget of $3000 and a Community Building Workshop $1000 line item. Jerry seconded and passed by consensus.

E1 Program Assistant Position

Peter presented the Program Assistant job description, noting a change removing the Common Ground Liaison from the position description. Jerry moved that the TC accept the job description as corrected, Phil seconded and it passed by consensus.

E3 Meeting Preparation Policy Amendment

Jerry presented the amendment to the meeting prep proposal (new language bolded) “Proposals and reports are to be prepared by the appropriate committee and submitted to the TC, either by hard copies or e-mail, by a Committee Chair, a Trustee, or the Executive Director at least two weeks prior to the TC meeting where said proposal or report is to be considered. The Grants Committee is not required to meet this deadline as their business is conducted in the meetings. The need for and goal of proposals should be clearly and concisely stated.  Proposals may be formulated and voted upon at the TC meeting with the consensus of the TC.  All reports and proposals are to be read/reviewed by all concerned prior to meetings and suggested additions/amendments are also to be made before meetings whenever possible.

Jerry explained that the two-week deadline for items to be submitted allows time for changes to be rewritten before the meeting whenever possible. Jerry moved that the proposal be accepted, Phil seconded, and it passed by consensus. 

E4 MNA Report

Jerry reviewed the written report on Steve and his attendance at the Montana Nonprofit Association Meeting in Missoula. Speaking to others in the non-profit sector was beneficial. Having the OP brochure to hand out to others was very helpful. Jerry would like to offer Dances at the event in the future. It will be held in Helena next year. Tony would like to attend.

E6 Evaluations

Jerry presented the compiled performance self-evaluations each committee chair/trustee submitted. There was discussion regarding volunteer recruitment. Steve asked for help from all trustees in recruiting new volunteers.

E8 Office Move Proposal

Peter reported that OP is on track moving the office to Hamilton. Tony and Munir will go in Monday to open the bank account. Files are being brought over from Bozeman in December. Narayan moved to accept proposal as presented; Tony seconded and it passed by consensus.

E9 Trustee Term Renewals

Jerry reported that all three trustees with expiring terms gave two-week notices of their desire to extend their terms. Narayan noted that it would be healthy for OP if the TC membership is rotated. He has stepped off the staff of WDC as a model for others. He’s asking to renew because he enjoys doing this, it’s a big part of his life, and OP is very connected to DUP around the world. Jerry noted he agrees with Eric’s self-evaluation and is impressed with his performance last couple years. Jerry moves we accept Narayan’s renewal as a TC member. Phil—second.  It passed by consensus

Linda wants to renew her term. She has been doing some soul searching as a result of communication withJerry, Munir, and Phil, and will work on responding in a timelier manner. She has been struggling with Events Committee chair role. She loves being involved with OP, members, mission, and organization. Jerry moved we accept Linda’s renewal. Tony—second. It passed by consensus.

Phil is interested in renewal. Feels he gives something of value to the organization. He isn’t satisfied with his engagement as Communications Committee chair. He loves being here.  Jerry—moves to accept Phil’s renewal; Eric—second; it passed by consensus.

Jerry noted a need to change terms in the policy manual to read fall and spring rather than specific months for board terms.

E10 ED Job Description/evaluation

Jerry reported that Peter rewrote his job description. Human Resources rewrote it to give the ED authority to hire/supervise, and replace staff as needed. This is standard policy for non-profits. Steve noted this would allow for a single point of accountability. Jerry—moves we adopt the new ED job description; Narayan—second; it passed by consensus.

Human Resource Budget

Peter reported that Jerry may go to South America for DUP networking meeting in Lima, Peru, as OP representative. This appears in the HR budget as a $1500 item. Eric—moved to accept the HR Budget;

Tony—second; it passed by consensus.

G2 Events Report

Peter gave an overview of new programs planned in 2006, including the youth camp at WDC 2006. Narayan followed with some overview of the Russian youth project plans for 2006. 

Deep Listening Coach report: Jaya noted that the group functioned well, that Narayan was among the members that kept the group on track, and that Mansur participated respectfully.

Break for dinner, 5:10 pm. Resume Sunday morning at 9 am.

 

J1 Library Report

Kay reported only two library requests this year. OP needs a policy for distributing a library of dance manuals to new leaders. She follows up a year after they are given to see how they are used. Do we want to include a Foundation Manual? It only has a few dances that are not published elsewhere and is perhaps not worth the money. TO DO: Kay and Shahar will write a policy to present at next meeting, and to be shown on the website. Tony—moved to accept Library Committee budget; Jerry—second; it passed by consensus.

Eric was named as Deep Listening Coach for the session.

G2 Youth Committee

Discussion continued regarding youth events for 2006 and how to structure the Youth/Events Committee to accomplish our goals. Narayan offered to handle everything to do with the Russian Youth Event. Discussion followed regarding the youth program goals for 2006. Narayan—moved we adopt the Youth Program Goals.  Jerry—seconded.  It passed by consensus. Tony—moved we adopt Youth Committee Budget. Eric—second.  It passed by consensus.

G1 Creative Arts for Peace Report

Shahar reported on her trip to CAP last summer. The camp incorporated youth with adults at meals, and youth hung out in their spaces in afternoons. She saw some great leaders that might be interested in involvement with OP, including Alima Ross and Radha Bukho. 

H1 Communications Committee

“Allocate $5,000 in 2006 for the re-design of our website. This funding will be dedicated to identifying and hiring a web designer and obtain the necessary software for a website redesign that may include such features as enhanced capacity for streaming music, video, mp3 files, better virtual events site, purchase of music, more interactivity for example, in obtaining feedback from participants on OP sponsored events, a possible chat room, expanded resources on DUP history, guidelines, photos of ancestors, etc.”

 

Phil reported that the OP website needs to be redesigned to upgrade its appearance and allow for streaming media, online registration. $5000 is budgeted for design and technical work. Phil moved to adopt web design proposal; Eric—second; It passed by consensus.

H3 LDR/E-newsletter

“Allocate $600 for exploring the use of an e-newsletter service or potentially e-newsletter software as an additional method for distributing our LDR magazine/newsletter. Such services providing comprehensive and flexible templates for e-newsletter as well as data collection on readership, etc. typically ranges $30 to $50 per month. Such an e-newsletter will be posted on a trial basis while we seek feedback on its usefulness to our readers. The cost will likely be less than that requested, but if the service is popular the requested funds should prove sufficient for 2006.”

Discussion followed.  Phil—motion to approve E-newsletter.  Jerry—second.  It passed by consensus.

H2—E-mail Protocol Proposal

Phil reviewed the email protocol proposal and discussion followed.  Jerry moved to adopt e-mail policy.

Eric—seconded.  It passed by consensus.  The text of the policy will be placed in the 2006 OP Policy Manual.  Eric—moved to adopt the 2006 Communications Committee Budget; Tony—seconded; Consensus.

General Administration Budget

Peter noted that OP now has in place building and liability insurance for Common Ground. We are still purchasing event insurance for Lava and WDC.  Discussion followed regarding the ED’s wages and whether they are adequate. Eric moved to accept 2006 GA Budget. Phil—seconded.  It passed by consensus.

Finance Committee Budget

Tony—moved to accept 2006 Finance Committee Budget. Eric—seconded.  It passed by consensus.

I1 Music Committee Report

Peter noted that Michael Sheehan has sent two of Shabda’s dharma talks to Peter and Narayan for consideration as new disks. Peter said Michael is doing great work and has been very easy to work with. The NA dance booklet project is turning out to be more work than expected. Attention was called to the new Best of WDC Vol. II CD included in the board packet. Eric—moved to approve the 2006 Music Committee budget. Phil—seconded.  It passed by consensus. Discussion was given to sale of back stock of OP CDs at Lava and elsewhere at a discount.

K1 Land/Camp Search Committee

Discussion was given to long-term venues for WDC. Eric--moved to approve the 2006 Land/Camp Search Committee Budget; Jerry—seconded. It passed by consensus.  Jerry submitted a report requesting that camp inspections/searches be performed only by Camp Search Committee members or Peter.

L1 Tom Braveheart Committee

Peter reported that he and Susan rewrote the Braveheart guidelines earlier in the year according to the TC’s direction from the May 2005 meeting and those changes are now posted on the OP web site.

L2 Tom Braveheart Activity Report

The board reviewed Susan Sheely’s proposal: “I propose to have a line on all of Oneness registration forms so people can donate to the Ton Braveheart fund. I propose that we suggest that other dance camps do the same thing.” Peter noted that in the minutes of the last meeting we agreed to put a line on flyers for OP events will change line on flyer to specify Braveheart Fund and we are doing that now.

Common Ground Budget

Shahar presented the 2006 Common Ground Budget, in which $1,000 is requested for maintenance. Eric—moved to accept CG Budget; Tony—seconded; It passed by consensus.

M 1 Goals and Activities Evaluation

The board reviewed OP’s 2005 Goals and Activities and rated its performance in achieving them. The results were:
            1A-5

            2A-5, B-5, C-5 (indirectly)

            3A-5, B-4, C-4, D-3 (substantially done, specific to Wapiti, Linda not done either, not generic), E-3

            4A-5, B-5

            5A-5, B-1

            6A-5, B-5

            7A-5, B-5, C-1, D-5

            8A-5, B-5, C-5

            9A-5, B-3, C-5, D-3 (Need a long range plan. ED should not be involved…need a weekend where the trustees get away to discuss long range plans), E-5

            10A-3, B-5, C-3, D-5

86% overall Score for 2005

 

OP Planning Meeting, October 18, 2005

            Report of Minutes presented

M2 Set 2006 Goals/Activities

The Trustees then reviewed and updated OP’s goals and activities for 2006. The board adopted the document by consensus as it appears in Appendix 2 of these minutes.

Break for lunch with Common Ground Board

 

2006 Meeting Dates

The board discussed meeting dates for 2006.  The following dates were adopted:

May 19 – 21 in Hamilton

November 11-13 in Bozeman

Subsequent to the board meeting Peter is polling the TC and committees to change the November dates, as they are the only dates the Marsh House is available to OP for fall 2006 programming.

E10 ED Evaluation

The board reviewed the Executive Director’s performance evaluation and ordered him, “to stand on his head and spit nickels.”

Common Ground Bathroom

The board discussed installing a 2nd bathroom in Common Ground. The CG maintenance committee will prepare a plan and get back to the TC.

Meeting adjourned, 3:15 pm.

 

Appendix to the Minutes

 

Appendix 1 – Trustee-in-Training Policy

The OP Human Resource (HR) Committee submits the following proposal in order to create a consistent, clearly defined procedure in inviting candidates to become a potential trustee.

1.  Any trustee or the HR Committee may nominate person(s) to become a Trustee-in-Training (T-in-T).

2.  Upon nomination, the HR Committee will request the nominee to complete the OP Volunteer Questionnaire and conduct an interview to determine the nominee’s interest and suitability to become a potential trustee.

3.  The HR Committee will present their recommendations to the Trustee Council (TC) for their consideration.

4.  Upon consensus by the TC that the nominee be invited to become a T-in-T, the following procedures will be followed:

a. If the nominee has not previously attended an OP meeting, his/her first meeting will be one of non-participation. His/her second meeting they will have limited participation, and the third full participation. The T-in-T may be accepted as a trustee at this third meeting by consensus of the TC.

b. In the event a nominee has actively attended two or more OP meetings; they may participate in their first meeting as a T-in-T. They may be accepted as a trustee at their second meeting as a T-in-T.

c. Nominees may withdraw from this process at any time by giving the Executive Director and HR Committee notice of such intention.

d. OP, upon consensual agreement of the trustees, may withdraw the T-in-T status by notifying the nominee of such intention. The Executive Director and/or the Human Resource Committee Chair will give this notification.

 

5.  After the T in T has satisfied the above meeting requirements, the TC may move that the person be considered as a trustee and seconded. At this point the T in T may be asked to leave the room. A trustee is elected by consensus of the TC (Article 3, Section 8/12).

 

Appendix 2 – 2006 Goals & Activities

Oneness Project Vision Statement      

Oneness Project serves a worldwide community of dancers who share the deep sense of connection evoked through the Dances of Universal Peace.  Through sacred dance, leadership, collaboration and grants we encourage the human family to realize its essential unity.                                                                                    Adopted by the Trustee Council May 2004

Oneness Project 2006 Goals and Activities

Adopted November 13, 2005

1. Be good stewards of ONEness Project resources.

       A. Continue to explore the use of our resources.

       B. Abide by our Philosophy of Money policy statement.

2. Work cooperatively with the Dance Network and the Sufi Ruhaniat International to support the Dances of Universal Peace in the spirit and tradition of Murshid Samuel L. Lewis.

  1. Tithe 10% of profits from all Oneness retreats to the PW-DUPNA.
  2. Tithe 10% of earnings from the Oneness Project endowment fund to the dance network.
  3. Donate to SRI from Oneness’ investment proceeds.

3. Provide opportunities to “eat, dance and pray together” for our core constituency.

  1. Plan, promote and present two Lava retreats and one Wilderness Camp.
  2. Continue to ensure that Oneness Project has a suitable, long-term venue for Wilderness Dance Camp.

        1. Evaluate the suitability of Luccock Park Camp for the long-term.

C.  Support and promote local retreats.

        1. Support 1 Montana Family Camp and 1-2 Whidbey Island Retreats.

D.    Develop and provide a comprehensive manual for producing dance events.

1. Complete the WDC manual by August 2006.

2. Complete the Whidbey Retreat weekend manual by August 2006.

3. Complete the Lava weekend manual by August 2006.

4. Complete generic versions of the above by August 2006.

E.       Develop and strengthen our events committee.

1. Hold 1 in-body planning meeting in 2006.

4.             Support projects undertaken by dance communities to enhance and develop their local dance activities.

  1. Administer the Oneness Project’s Grants Programs and award grants designed to strengthen dance communities and the Dance Network worldwide.

1. Hold at least 1 Grants Committee conference call in 2006 for policy and long-range planning.

  1. Present one dance community development workshop in 2006, coordinating with Jim Grant of PW-DUPNA.

C.   Administer the Tom Braveheart Fund program.

5. Clarify our dance retreat center intentions.

A. Continue to develop a regional DUP center at Common Ground Center in Hamilton, MT.

1. Implement the long-range goals and strategies for the regional center at Common Ground.

B.    Continue to explore possibilities of other centers.

6. Encourage excellence in dance leading and dance meeting facilitation.

            A. Support and assist Mentor Teacher Guild guided Dance leader trainings and intensives.

B. Provide travel support and scholarships for dance leaders to attend advanced trainings and camps.

7. Promote familiarity with dance music and spread the spirit of the dances far and wide.

A. Record, catalog, publish and distribute recordings of dance material recorded at Oneness retreats and camps, within the publishing guidelines of the Dance Network for copyrighted material.

B. Publish and distribute one or more compact discs in 2006.

C. Promote and market previously published material.

D. Explore options for audio and video streaming of OP’s media archives over the internet.

E. Continue to make available to local dance communities a library of complete set of dance leader instruction books and tapes.

                1. Develop a brief application form and guidelines for the library program.

                2. Advertise and promote the availability of the library program.

8. Promote and enhance youth participation in the DUP in the United States and within OP’s constituency.

9. Build a “family” of youth in the intermountain west drawn from children of DUP dancers and others who enjoy coming together to explore spirituality and the Dances.

Strategies:

To bring two or three young Russian DUP leaders to enliven youth DUP events and tour the western states for three months.

Create ongoing youth retreats running concurrently with Lava and Wilderness Camp

With the assistance of skilled youth leaders, develop retreat models that young people find exciting and stimulating.

1. By December 2006, carry out two successful youth events at Lava, achieving an overall feedback rating of “6” out of 7 from participants.

2. Implement the Russian youth leader project as described in a separate proposal.

                3. Design, promote and present a youth camp concurrent with Wilderness Camp 2006.

10.  Establish a network of youth who are DUP leaders and could be involved in the organizational aspect of presenting future OP youth DUP programs.

                Strategy: Invite youth to be involved in organizing the OP retreats and the Russian Youth project.

1. Continue to identify and bring youth DUP leaders to Lava, WDC and Russian youth events as mentors and resources

2. Utilize at least one youth contact/organizer at each Russian youth project event site to help organize the event.  This may include youth from host families.

2. By November 2006 recruit youth to serve on OP’s youth committee.

11.  Increase OP’s capability to promote the DUP to youth.

                Strategy: Gather data of youth participation at all events.

1. By September 2006 build a database of all youth DUP leaders and participants who attended all OP youth events as a mailing/contact list for future events.

2. By September 2006 prepare statistics on the number of participants who attended the various OP youth DUP events.

3. By September 2006 analyze feedback forms which ask youth about future programs they would like to attend and how OP could/should promote them.

12.  To explore the viability of ongoing OP youth foreign exchange programs, including the possibility of American youth going to Russian camps, as a basis for increasing excitement and commitment around youth programming.

                Strategy: Through evaluation forms and interviews, assess the viability of future exchange programs

                Objective: By November 2006 prepare a report with recommendations on this possibility.

13.  To improve as an effective, compassionate, and harmonious Trustees Council and volunteer base to administer Oneness Project.

A. Continue to provide Council training activities to increase competence and effectiveness of Trustee’s efforts.

B. Define the human resources necessary for more effective operations and pursue the subject of recruiting people to fill         needed positions.

1. Develop Human Resource database for volunteers.

2. Increase the size and strength of the TC, striving for regional and gender diversity.

3. Recruit volunteers needed to implement the programs of Oneness Project.

C. TC and committees will meet two times in 2006.

D. Draft a Long-Range Plan for OP by November 2006.

 

14. Implement an effective communications plan in 2006.

       A. Publish 1 hard-copy issue of Love Dogs Review in 2006.

       B. Complete the OP web site upgrade by December 2006.

       C. Experiment with three e-newsletters in 2006.

 

Appendix 3 - To Do List

Human Resources - Prior to the May 2006 meeting, remind everyone to invite 4 others to evaluate them using the evaluation survey.

Peter will follow up on the possibility of organizing a Community Building Workshop in the northeastern US in 2006.

Jerry noted a need to change terms in the policy manual to read fall and spring rather than specific months for board terms.

Kay and Shahar will write a policy to present at next meeting, and to be posted on the website. 

 

HR—board member from NE needed—Radha Bukho, Alima Ross, Mary Martha Steele?

Discussion was given to sale of back stock of OP CDs at Lava and elsewhere at a discount.

(Need a long range plan. ED should not be involved…need a weekend where the trustees get away to discuss long range plans), E-5

 

CG maintenance committee present a plan to the TC for a 2nd bathroom at Common Ground

Peter or the events committee will contact Nanji North about possibly editing OP event presentation publications.

 

Appendix 4 – 2006 Budget Detail as Amended and Approved

 

2006 Budget for the Oneness Project for programs other than Grants

 

 

 

 

 

 

Projected Revenue

 

 

Notes

 

 

     Investments

 

$163,000

1

 

 

     Programs

 

$44,000

2

 

 

     Common Ground

 

$4,000

3

 

 

     Sales

 

$2,000

 

 

 

TOTAL REVENUE

 

$213,000

 

 

 

 

 

 

 

 

 

Budgeted Expenses

 

 

 

 

 

     Administration

 

 

 

 

 

          General

 

$66,380

 

 

 

          Finance Committee

 

$500

 

 

 

          Communications Committee

 

$8,800

 

 

 

          Human Resources Committee

 

$4,500

 

 

 

          Land\Camp Search Committee

 

$1,000

 

 

 

     Total Administration

 

$81,180

 

 

 

 

 

 

 

 

 

     Programs

 

 

 

 

 

          Common Ground

 

$12,154

 

 

 

          Events Committee

 

 

 

 

 

               Two Lavas

$15,000

 

 

 

 

               Wilderness

$40,000

 

 

 

 

               Other

$10,000

 

 

 

 

          Total Events Committee

 

$69,000

 

 

 

          Grants Administration

 

$6,200

 

 

 

          Library Committee

 

$2,000

 

 

 

          Music Committee

 

$15,300

 

 

 

          Youth Committee

 

$23,800

 

 

 

     Total Programs

 

$128,454

 

 

 

 

 

 

 

 

 

TOTAL EXPENSES

 

$209,634

 

 

 

 

 

 

 

 

 

TOTAL REVENUE - TOTAL EXPENSES

 

$3,366

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. Assumes earnings of 8% on general fund investments.

 

 

 

 

2. Assumes $14,000 from two Lavas, $30,000 from Wilderness.

 

 

 

3. $4,000 is a minimum figure for lease income.

 

 

 

 

 

 

 

 

 

 

 

                                                                       Details

 

 

 

 

Budgeted

Proposed

 

 

 

 

2005

2006

 

 

 

General Administration

 

 

Notes

 

 

     Bank Fees

$600

$700

 

 

 

     D&O Insurance

 

$1,000

1

 

 

     Dues

$150

$150

 

 

 

     Equipment

$500

$500

2

 

 

     Internet Service

$840

$800

 

 

 

     Office Supplies

$600

$600

 

 

 

     Payroll Expenses

$3,800

$4,500

 

 

 

     Postage

$400

$500

 

 

 

     Professional Fees

$1,600

$1,200

 

 

 

     Printing & Copying

 

$250

3

 

 

     Telephone

$720

$500

 

 

 

     Travel

$1,500

$1,500

 

 

 

     Trustee Council Meetings

$7,000

$8,000

4

 

 

     Wages Program Assistant

$15,600

$17,680

5

 

 

     Wages Executive Director

$26,000

$27,500

6

 

 

     Contingencies

$2,000

$1,000

 

 

 

     TOTAL

$61,310

$66,380

 

 

 

 

 

 

 

 

 

1. New item needs approval by trustees.

 

 

 

 

 

2. Printer for Shahar and for Peter

 

 

 

 

 

3. New item

 

 

 

 

 

4. Increase in air fares

 

 

 

 

 

5. $15hr until April, $18 per hr thereafter subject to Human Resources approval.

 

 

             (may adjust $18 downward, if health insurance part of package.)

 

 

 

6. Note: The TC increased the ED's wages to $27 via email decision following the TC meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance Committee

$1,000

$500

1

 

 

     1. Contingencies

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Communications Committee

 

 

 

 

 

     One Annual Love Dogs Magazine

$9,000

$2,500

1

 

 

     Website Development

$4,000

$5,000

2

 

 

     Website fees

$300

$300

3

 

 

     Contingency

$1,000

$1,000

 

 

 

     TOTAL

$14,300

$8,800

 

 

 

 

 

 

 

 

 

1. Due to changing personnel and a need to re-evaluate cost/benefit of hard copy newsletters,

          Communications Committee recommends one annual magazine in place of three or four

          newsletters.

 

 

 

 

 

2.  Continue to need a substantive overhaul of the website, including exploration of streaming

 

          media.  $5,000 should be sufficient to contract with an outside developer to assist.

 

3.  Based on 2005 rates.

 

 

 

 

 

 

 

 

 

 

 

                                                                       Details

 

 

 

 

Budgeted

Proposed

 

 

 

 

2005

2006

 

 

 

Human Resources Committee

 

 

 

 

 

     In meeting Trustee Council Training

$1,500

$1,500

1

 

 

     Oneness Chair to South America

 

$1,500

2

 

 

     Contingencies

$500

$1,500

 

 

 

     Other

$2,500

 

 

 

 

 

$4,500

$4,500

 

 

 

 

 

 

 

 

 

1.  Continuation at 2005 level.

 

 

 

 

 

2.  To attend South American  Dances of Universal Peace networking meeting in Lima, Peru.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Land/Camp Search Committee

 

 

 

 

 

     Travel Expense

$2,500

$1,000

1

 

 

1. Travel expenses for searching for permanent Wilderness.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Common Ground

 

 

 

 

 

     Maintenance & Repair

$2,000

$1,000

1

 

 

     Mortgage & Interest

$8,819

$8,567

 

 

 

     Program & Promotion

$500

$500

 

 

 

     Taxes & Insurance

$2,087

$2,087

 

 

 

     Total

$13,406

$12,154

 

 

 

 

 

 

 

 

 

1. Contingency

 

 

 

 

 

 

 

 

 

 

 

                                                                       Details

 

 

 

 

Budgeted

Proposed

 

 

 

 

2005

2006

 

 

 

 

 

 

 

 

 

Events Committee

 

 

 

 

 

     Advertising in Events Brochure

$500

$500

 

 

 

     Events meeting

$3,000

$3,000

 

 

 

     Lava (2 events)

$14,000

$15,000

1

 

 

     Marsh House Retreats

$2,000

$2,000

2

 

 

     Montana Family Camp

$1,000

$1,000

3

 

 

     Narayan Travel Fund

 

$3,000

4

 

 

     Travel, Fees

 

$1,500

 

 

 

     Wilderness Dance Camp

$42,909

$40,000

5

 

 

     Community Building Workshop(s)

 

$1,000

6

 

 

     Contingencies

$2,000

$2,000

 

 

 

     Events R&D

$1,500

 

 

 

 

     TOTAL

$66,909

$69,000

 

 

 

 

 

 

 

 

 

1. Income from Lava is expected to be about $7,000 per event, so net cost to Oneness is

 

     $500 per event.   The breakdown of costs are: food $10,500; hall rental $2,500;

 

     staff housing & misc. $2,000.

 

 

 

 

 

2. Safety net in case registration and additional events don't cover expenses.

 

 

3. To cover the cost of child care and to subsidise the expense of children attending.

 

4. To cover Dance Leader Training in Russia and possibly other venues.

 

 

 

5. Earned income from the event is expected to be around $30,000, so net cost to Oneness would

        be about $10,000.  Events Committee Chair has detailed budget of expected expenses

 

        and receipts.

 

 

 

 

 

6. New item

 

 

 

 

 

 

 

 

 

 

 

Grants Administration

 

 

 

 

 

     Grants Committee expenses

$300

$1,000

1

 

 

     Travel

$700

$700

 

 

 

     DLT Program Administration

$5,500

$4,000

2

 

 

     Contingencies

$500

$500

 

 

 

     TOTAL

$7,000

$6,200

 

 

 

 

 

 

 

 

 

1) Wages for Grants committee members

 

 

 

 

 

2) Wages of DLT administrator

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Library Committee

 

 

 

 

 

     Eight Dance Libraries

$2,000

$2,000

 

 

 

 

 

 

 

 

 

                                                                       Details

 

 

 

 

Budgeted

Proposed

 

 

 

 

2005

2006

 

 

 

Music Committee

 

 

 

 

 

     Archiving Project

$8,000

$8,000

1

 

 

     CD production and related wages

$5,000

$5,000

2

 

 

     Equipment & supplies

$500

$500

 

 

 

     Home office rent, internet, etc.

$1,800

$1,800

3

 

 

     TOTAL

$15,300

$15,300

 

 

 

 

 

 

 

 

 

1. Based on actual 2005 costs

 

 

 

 

 

2. Dance booklet CD, Best of Lava, Best of Wilderness 2005.

 

 

 

3. Based on actual 2005 costs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Youth Committee

 

 

 

 

 

     Child Care Providers

$2,000

$2,000

1

 

 

     Children's Supplies Trunk

$400

$400

2

 

 

     Youth Program R&D

$4,200

$1,000

3

 

 

     Lava Youth Retreats (2 events)

$4,000

$4,500

4

 

 

     Wilderness Young Adult Camp

 

$6,000

5

 

 

     Contingencies

$400

$400

 

 

 

     Russian or European youth to USA

 

$9,500

6

 

 

     TOTAL

$11,000

$23,800

 

 

 

 

 

 

 

 

 

1. Lava & Wilderness

 

 

 

 

 

2.Based on 2005 costs

 

 

 

 

 

3. Travels for chair and misc.

 

 

 

 

 

4. Scholarships and support

 

 

 

 

 

5. Scholarships and support

 

 

 

 

 

6. Up to two Russian or European youth to

 

 

 

 

 

    USA to visit our youth events

 

 

 

 

 

 

2006 Budget for the Oneness Project's  Grant Program

 

 

 

 

 

Notes

 

 

Projected Revenue

 

 

 

 

 

     Investment income

 

$164,000

1

 

 

     Contributions

 

$52,000

2

 

 

TOTAL

 

$216,000

 

 

 

 

 

 

 

 

 

Budgeted use of Revenue

 

 

 

 

 

     Contributions to Endowment Fund

 

$52,000

2

 

 

     COLA to Endowment Fund

 

$16,400

3

 

 

     Grant Awards

 

 

 

 

 

          Braveheart

$1,200

 

 

 

 

          Micro Grants

$3,000

 

4

 

 

          Dance Leader Training

$32,000

 

 

 

 

          Dance Network Tithe

$14,880

 

5

 

 

          Project Grants

$91,520

 

 

 

 

      TOTAL Grant Awards

$142,600

$142,600

6

 

 

      Contingencies

 

$5,000

 

 

 

TOTAL

 

$216,000

 

 

 

 

 

 

 

 

 

1.  Everything following is based on our 2005 earnings from the Endowment Fund, which we

     don't know at this point.  However, making a projection it would be:

 

 

     $2,050,000 * .08 = $164,000.

 

 

 

 

 

2.  This is also a projection assuming a .08% earning by Dancing$ stockholders and a 5% 

     contribution to Oneness from what they do earn.

 

 

 

 

3.  This will be 10% of the investment income.

 

 

 

 

4.  Subject to approval by the Trustee Council

 

 

 

 

5.  10% of ($164,000 - 16,400 + 1,200)

 

 

 

 

 

6.  This could go up or down depending on what the actual 2005 earnings were.

 

     The Dance Leader Training, the Tithe, and the Project Grants would be adjusted

 

     accordingly.